Coast Renewable Services are Hiring a Part Time Receptionist/Administrator for our Dundee Office

As part of the office team, you will provide administrative support and serve as the front-of-house representative.

We are looking for a bubbly and enthusiastic individual who will warmly welcome all visitors with a smile.

The ideal candidate must have excellent communication skills and a friendly, professional approach.

Minimum Attributes: 

• Proficiency in spreadsheet management.
• Strong customer service skills with a professional and friendly approach.
• Basic database management experience.
• Excellent organisational skills with the ability to multitask.
• Strong phone and email etiquette.
• Versatile and adaptable to changing tasks and responsibilities.
• A positive, can-do attitude with a proactive mindset.

Key responsibilities

• Overseeing the reception desk at our business centre, ensuring a professional and welcoming environment.
• Managing visitor sign-in and sign-out procedures.
• Handling and directing incoming calls, including checking and responding to voicemails.
• Distributing incoming mail and accepting deliveries for the Business Centre.
• Coordinating accommodation/travel bookings for site workers and resolving any related issues.
• Acting as the first point of contact for business centre tenants, addressing queries and concerns.
• Conducting office viewings for prospective tenants as needed. (Ad hoc basis)
• Assisting with tenant lease administration, including new lease agreements on an ad hoc basis.
• Ensuring meeting rooms are clean and reset after use.
• Handling administrative tasks such as mailing letters, managing staff fines, and processing parking tickets.
• Managing all NNG-related requests and administrative tasks.
• Conducting CV searches and uploading candidate information into RECRUITEE.
• Ensuring certificates and qualifications are uploaded in line with compliance requirements.
• Maintaining and organising employee personal files.
• Supporting the Operational Department with administrative tasks as required.
• Carrying out any additional duties as reasonably requested.

For more information or to apply please visit https://uk.indeed.com/job/receptionistadministrative-assistant-377a6c9ac95e7892