About Us
Volpa is Perth’s leading integrated marketing communications agency, tasked with producing some cunningly good publicity for some of Scotland’s leading names in the tourism and leisure sectors every day.
About the Role
Volpa is currently seeking an enthusiastic and organised office administrator to provide effective day to day administration for the business. You will be a bright self-starter who is organised and efficient in managing your work and working with others.
Volpa provides a very dynamic service for our clients, responding to change of project scope at very short notice, as a result the responsibilities of this role may vary at any time. This is an excellent role for someone who thrives in a fast paced environment and who uses their initiative to respond to new challenges.
This role offers the successful candidate the opportunity to develop the role by utilising and building upon their skills and abilities. Potential areas for development of the role range from taking on additional office management, working with directors on marketing and business development to
assisting with web content and social media.
Your Responsibilities
ï· Accounts Administration - processing invoices, employee expenses, liaising with external suppliers
ï· Customer Service Duties - answering phone enquiries, message taking, preparing press cuttings reports.
ï· General Administration - keeping records up to date, maintaining contact with our freelance contractor network, filing
ï· Office Organisation - responsible for the smooth functioning of Volpa’s office, ensuring the office is welcoming and well presented at all times.
ï· Meetings Co-ordination - arranging meetings, meeting room reservations, and travel requirements for the team.
ï· Account Management Support - to assist account managers in providing an accurate, on time, professional administrative service and assisting account managers with any needs that may arise.
ï· Database Administration – helping maintain and develop the company’s extensive press and client databases.
ï· To carry out any general \'ad-hoc’ duties, as required
The skills and experience we are looking for:
ï· Excellent communication skills, including confident telephone manner and good level of written English
ï· Basic to intermediate Microsoft Office skills
ï· Basic to intermediate Social Media skills
ï· Attention to detail ï· Ability to work independently, with minimal supervision and prioritise own workload
ï· A flexible, positive and \'can-do’ attitude ï· Strong customer service focus.
ï· Highly organised and able to multi-task You’ll fit right into our den if:
ï· You’re willing to learn new skills and test yourself – we’ve got lots of skills and we like to pass the knowledge around the team. We’re kind like that.
ï· You’re not afraid to speak up. Especially about articles in the news.
ï· You are so focused on results that, sometimes, it hurts.
ï· You have been known to quote lines from popular films to emphasise your point. Cunningly good employee benefits
ï· You will get immediate entry to join a winning local pub quiz team (actually, we’ve never actually won yet, but this is merely a technicality…..) ï· There’s always a heap of sort-of-work-related “must do” activities on the go like eating pizza, visiting tourist attractions and other perks that will help you and your nearest live life to the fullest.
ï· Access to castles, palaces, distilleries, breweries and all sorts of random other places that we work with. It’s really kind of fun…..
Salary: £15,500 per annum
Hours: Full time 37.5 hours per week, 35 days holiday per annum
How to Apply: Please send us a covering letter putting your very best foot forward along with your CV.
Closing Date for Applications: 5pm, Friday 26th June 2015 Interviews: Monday 6th – 10th July 2015
www.volpa.co.uk
Cunningly Good Group
A highly experienced blended agency with experts in strategy, communications, design and websites.
